Improve Government Procurement

Project Updates as at 31 May 2017

Status: Closed

  • The project has provided the Government with a governance framework to ensure fairness, efficiency, transparency and value for money in its procurement management systems and practices, and has resulted in:
    • The establishment of the Central Procurement Office in January 2015 (which currently comprise of two (2) staff members – the Director and Deputy Director),
    • Approval of the Procurement Law, 2016 on 26 October 2016;
    • The execution of three (3) Electronic Reverse Auctions, which have resulted in net procurement savings of CI$336,000 across the entire public sector to date;
    • The execution of procurement training of 195 public servants.
    • Development and implementation of new bid templates in January 2016, to standardise the procurement process and ensure consistency across the civil service.
  • The project has been closed, with approval for the remaining deliverables to be stepped-down and be completed as a part of the regular operations of the Central Procurement Office. A Project Closure Report has been finalised.
  • The outstanding deliverables include:
    • Completion of the Procurement Regulations which are currently being drafted by the Legislative Drafting Unit and are estimated to be completed by August 2017.
    • Development of a website for advertising tenders and reporting contract awards – which will be completed in August 2017;
    • Provision of an online repository for policies and guidance documents- which will be completed in December 2017 (the repository is dependent on the completion of the website); and
    • The development of standard contract templates – which will be completed by March 2018.

Project Updates as at 30 November, 2016

Status: Project Execution

Project Future is delivering improvements to Government procurement (CST03).  The Ministry of Finance and Economic Development will lead the full implementation of a new Procurement Law, which was approved in the LA in October, 2016.  This will lay the foundation for all future public sector procurement in the Cayman Islands; enable a strengthened process with increased transparency; and provide a greater focus on value for money and improved opportunities for local suppliers to be successful.  In advance of the Law, the Government has already implemented practical changes such as introducing the use of electronic “reverse auctions”, the first of which resulted in cost savings of CI$155,475 for the procurement of ICT equipment and services.  Another reverse auction is underway for the procurement of office supplies and goods, and is expected to deliver significant savings.

Project Updates as at 25 May, 2016

Relevant EY Recommendations:
42 – Improve Government Procurement


Minister: Hon. Marco Archer

Project Sponsor: Mr. Ken Jefferson, Chief Officer

Overview (taken from Cabinet’s Project Future Programme Brief): In February 2015, the Government appointed a new Director of Procurement. This project covers three areas of activity under his remit:

  1. Establishing the necessary governance arrangements through a new legislative framework.
  2. Identifying areas where there is savings potential form Government contracts through the use of category management approaches, supported by the necessary analytics
  3. Establishing a central procurement functions to set Government standards, tools and templates.

Status: In Project Planning.   

Ministry/Portfolio Update:

  • Drafting instructions for a new Procurement Law & Regulations have been completed and submitted to Legislative Drafting.
  • New Bid documents templates have been completed.
  • A 3-day intensive procurement training programme for civil servants is planned for June 15-17, 2016.
  • Planning and preparations for implementation are underway for:

° Policies, procedures and protocols, establishment of a Public Procurement Committee, development of a Procurement Code of Conduct, and development of a policy training and orientation;

° A new online repository for procurement;

° A new website to advertise tenders and to report contract awards; and

° A Reverse Auction Pilot Project to be launched in 2017, as an opportunity for CIG to pursue savings opportunities.